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Many years ago, Yale University came to us with a challenge they were facing. The university was shipping about 40,000 packages around the world and about 4,000 of it contained regulated research materials (Hazmat). They had about 500 shippers processing packages daily and had little to no insight on what was being shipped from the university on a daily basis. The university needed a system to provide transparency on what was being shipped, by who and was it following hazmat regulations (if necessary).
The Challenge
Hazmat Shipping
When shipping research or other hazardous materials, it is important to follow federal hazmat regulations because failing to do so can result in significant fines and civil penalties. They needed a solution that ensured compliance with systems like FAA, IATA, and the DOT. They also needed to ensure that the shippers were authorized and properly trained prior to shipping out hazmat shipments.
Unified System
In addition to needing something for compliance, the university needed a solution that allowed them to see who was shipping and what they were shipping. The solution needed to be able to integrate with their business systems and allow them to track shipping expenditures. They also needed one solution to manage their various shipping carrier accounts, like FedEx, UPS and DHL.
The Solution
Our eShipLab solution allowed Yale to manage the entire universities shipping and their multiple carrier accounts. This allowed the shippers at the university to ship using Yale’s carrier accounts for discounted shipping rates and compare carrier costs, saving the university and departments money. Administrators can review the various shipments by material through the dashboard. The system was integrated with their 3rd party legacy systems and since eShipLab is an online system they can access it anytime from anywhere.
One top of improving shipping transparency and management, eShipLab improved hazmat compliance shipping by ensureing that packages meet all compliance requirements from governing entities (FAA, IATA, DOT, etc.). It also helps to ensure that regulated materials were packaged, classified marked and labeled properly by trained, certified shippers. Lastly, restricted party screening (RPS) ensures that it is compliance with export regulations.
eShipLab helped Yale reduce shipping risk, manage the universities shipments, and simplified and automated their shipping process.
By Ashleigh Cue
